Fellowship of Friends – Privacy Policy
Privacy Policy
WHO WE ARE
The Fellowship of Friends, Inc. (‘we”, “us”, or “our”) is a (c) (503) nonprofit religious organization. Our registered address is Post Office Box 1000, Oregon House, California, 95962, USA.
We are committed to protecting your personal information and privacy. This Privacy Policy describes how we collect and use your personal information. We may update this Privacy Policy from time to time so please check back periodically. We will notify you of significant changes by placing a notice on our website. By contacting us, becoming a member of our church, using our services, or visiting our website you’re agreeing to be bound by this Policy.
If you have any queries about this Privacy Policy, please contact us at online-center@livingpresence.com
YOUR PRIVACY
Everyone has rights with regard to the way in which their personal data is handled. During our activities, we will collect, store and process personal data about our members, prospective members, and other third parties, and we recognize that the correct and lawful treatment of this data will maintain confidence in the organization and will provide for successful administrative operations. Your personal data, which may be held on paper or on a computer or other media, is subject to certain legal safeguards.
This policy, and any other documents referred to in it, sets out the basis on which we will process any personal data we collect from you or that is provided to us by yourself or other sources.
HOW DO WE COLLECT PERSONAL INFORMATION?
We collect personal information about you when you interact with us; for example, when you visit our website, join our church as a member, or when you make any donation to our church, including any an appeal or campaign managed by Fellowship of Friends.
WHAT PERSONAL INFORMATION DO WE COLLECT?
Personal information we collect about you may include, but is not limited to, your name and email address.
We do not collect “sensitive personal data” about you.
We may also collect information about how our website is used and track which pages users visit. We use this information to monitor and improve our website. Where possible we use anonymous or aggregated data that does not identify individuals. See further information about cookies below.
HOW DO WE USE PERSONAL INFORMATION?
We use the personal information collected from you for these purposes:
- to enable your donation(s) to reach our church programs
- to maintain a global registry of members of the church
We will use your information to enable your donation to reach our church programs or to update our membership registry, so you may be contacted in the event of a specific query needed to resolve any issue with your donation or access our services.
LAWFUL BASIS FOR PROCESSING YOUR PERSONAL INFORMATION Under General Data Protection Regulation (GDPR)
If you are from the a country of the European Union and under Article 6 of the EU General Data Protection Regulations (GDPR) our lawful basis for processing and holding personal information is ‘legitimate interest’ as it is necessary for Fellowship of Friends to use this information to maintain membership registry and in order to provide you with our services.
We may also process your personal information because:
- You have given us permission to do so
- We need to perform a contract with you
- The processing is in our legitimate interest and not overridden by your rights
- For payment processing purposes
- To comply with the law
For the purpose of this policy, we are the Data Controller of your personal data.
Your rights under the General Data Protection Regulation (GDPR)
If you are a resident of the European Union you have the following data protection rights:
The right to access, update or to delete the information we have on you. You can do this on our website within your profile or the lists and Subscriptions. If you are unable to perform any of these actions yourself, please contact us to assist you.
The right of rectification. You have the right to correct or update your information, if it is inaccurate or incomplete.
The right to object. You have the right to object to our processing of your Personal Data.
The right of restriction. You have the right to request that we restrict the processing of your personal information.
The right to data portability. You have the right to be provided with a copy of the information we have on you in a structured, machine-readable and commonly used format.
The right to withdraw consent. You also have the right to withdraw your consent at any time where we relied on your consent to process your personal information.
Please note that we may ask you to verify your identity before responding to such requests.
You have the right to complain to a Data Protection Authority about our collection and use of your Personal Data. For more information, please contact your local data protection authority in the European Economic Area (EEA).
DO WE PROVIDE INFORMATION TO OTHER PARTIES?
We will never sell your data to any third party nor will we share your details with other entities for marketing purposes.
We will only share information with other organizations where we have your permission to do so in accordance with this Privacy Policy or where it is necessary for a legitimate reason connected with the services we offer, or where it is required by law or regulation.
When you join our church and become one of our members, you provide specific consent for us to collect and maintain your information and to contact you. We might send you updates about news, events, and fundraising activities.
Sometimes we may need to share your information with a small number of trusted partners (such as software program interface providers, agents, and affiliated companies) but only for the purposes outlined above (e.g. a supplier that processes donation payments securely). Where we use third parties, we require them to adhere to appropriate controls to protect personal information.
YOUR CHOICES
You have a choice about whether or not you wish to receive information from us. You can select your choices by ticking the relevant boxes situated on the forms where we collect your information.
You can change your communication preferences at any time by using the forms on our websites following the given directions, or, by contacting us at online-center@livingpresence.com.
DATA SECURITY
The Fellowship of Friends is committed to keeping your personal information safe and secure and we have security policies and technical measures in place to help protect your information.
Personal data will only be transferred to a data processing company if they are approved by us and agree to comply with these procedures and policies, and if they put in place adequate security measures.
All our employees and the employees of any subcontractors or agents who process data on our behalf are obliged to comply with our strict information security procedures.
WHERE YOUR DATA IS HELD
We hold your personal data on secure servers operated by Internet service agencies contracted by us, on computer or other electronic storage media and on paper.
COOKIES
Cookies are small text files stored on your device when you access most websites on the Internet or open certain emails. Among other things, cookies allow a website to recognize your device and remember if you’ve been to the website before. We use the term cookie to refer to cookies and technologies that perform a similar function to cookies (e.g., tags, pixels, web beacons, etc.). Cookies can be read by the originating website on each subsequent visit and by any other website that recognizes the cookie. We use these to improve user experience of our website, temporarily store data and understand the parts of the website that users are visiting.
We use cookies in order to make our website easier to use and, to support the provision of information and functionality to you. Cookies are also used to help us gather statistics on the use of our website anonymously. as well as to provide us with information about how the website is used so that we can make sure it’s kept as up to date, relevant and error free as we can.
By using our website you agree to our use of cookies, including setting and reading cookies on your device. You can choose to restrict or block cookies through your browser settings at any time. For more information about how to do this, and about cookies in general, you can visit www.allaboutcookies.org and www.youronlinechoices.eu. While certain cookies may be set as soon as you visit a website, you can remove them using your browser settings, but this may impact the functionality or performance of the website.
Please note that third parties (including, for example, advertising networks and providers of external services like website analysis services) may also use cookies, over which we have no control, although we may receive services from these third parties (including, for example, for targeted advertising purposes and website analytics).
HOW YOU CAN UPDATE YOUR INFORMATION
The accuracy of your information is important to us. We’re working on ways to make it easier for you to review and correct the information that we hold about you.
If you wish to change your email address or your name, or any of the other information we hold is inaccurate or out of date and you cannot use the online forms, please email us at: online-center@livingpresence.com.
SUBJECT ACCESS REQUESTS
You have the right to request a copy of the information we hold about you; we reserve the right to charge a small fee (no more than $15) for information requests in order for us to cover our costs in providing you with details of the information we hold about you especially where the request is deemed to be excessive, repetitive or unfounded.
Before we are able to assist with your request, we need you to confirm your identity and what data you require. Please write to us at online-center@livingpresence.com to start this process.
Following your request, we have a 30-day timeframe to provide you with the information. If we need to contact you to ask you to define, narrow or modify your requirements this could result in an extension of a further 60 days while we examine your request.
Contact us
If you have any questions about this policy please contact us:
The Fellowship of Friends, Inc.
P O Box 1000
Oregon House, CA 95962 USA
Or email: online-center@livingpresence.com